DescriptionThe Meeting Room, 15m² provides the space and amenities to accommodate up to 8 staff (seated) for meetings, education and training activities.Hours of OperationUp to 24 hours (dependent on unit operating hours)Occupancyup to 8 staff seatedAdditional Considerations~ Inclusion of videoconferencing systems and audio visual (AV) equipment will not be required in all 15m² meeting rooms, particularly where the room is predominantly used for ad hoc meetings with BYO devices. Provision of ICT/AV equipment and services will need to be confirmed based on service requirements.
~ Where provided, the configuration of videoconferencing systems and AV equipment will vary to suit service requirements and local ICT policies. The display system, sound system, microphone, camera, control panels and supporting AV equipment must be carefully considered within the context of the department/facility in order to provide a cohesive, intuitive solution for users.
~ Where a camera is provided for video conferencing the furniture layout should be considered to allow for visibility of users within the field of view. Decor should also be light/neutral and free from busy patterns within the camera view for optimal image quality.
~ Furniture and layout will vary to suit service requirements. Selection of furniture that supports reconfiguration of the layout for flexible use of the space is recommended, e.g. provision of stackable chairs and folding tables.
~ Due to the flexibility of furniture arrangements possible within meeting rooms, the occupancy of the room will vary. The total number of people that may be accommodated in the space will be dependent on the furniture layout.
~ Floor boxes for services may be provided to support flexible use of the space. Location to be confirmed to suit service requirements.
~ The requirement for the inclusion of hearing augmentation systems (e.g. hearing aid induction loops, or solutions that require infrared, radio frequency, or Wi-Fi systems) will be dependent on the specifications/features of the selected ICT/AV equipment and software. Provision of a hearing augmentation system is to be confirmed at project level in consultation with accessibility and ICT experts.
~ Inclusion of a fixed duress button may be considered depending on the location of the room within a department. Fixed duress may not be required where the room is planned in an area that is only accessible by staff. Mobile duress coverage is to be assessed and planned at a department level to suit local security and WHS policies and operational service requirements.
~ Where a meeting room is intended to be used with patients and/or support persons, carers, family, etc., additional features for staff safety (e.g. duress buttons, additional egress doors, etc.) may be required to suit service requirements and local WHS and security policies. An operational model for responding to calls will be needed to support the inclusion of duress call system.
~ When a meeting room is to be used with patients and/or support persons, carers, family, etc. in mental health settings, an alternative egress door should be provided. Where appropriate, equipment may be recessed into walls and finishes, fittings, fixtures and furniture should be suitable for mental health patients. All glazing (including external windows) is to be Grade A safety glass to comply with AS/NZS 2208 and AS 1288. Toughened and laminated glass with a structural interlayer is recommended. Additional requirements for glazing are to be confirmed at project level to suit the specific mental health environment (i.e. non-acute, acute, intensive care).
~ Room booking panels may be provided to suit the department/facility approach to room scheduling.
~ Acoustics are to be carefully considered to ensure appropriate sound levels and to reduce noise transfer to/from adjacent areas for privacy and to reduce disruption, particularly where videoconferencing equipment is provided. Background noise (e.g. from air conditioning) should be minimised. Some hard surfaces may be covered with appropriate acoustic finishes to reduce reverberation as required.
~ Ready access to a telephone in an adjacent space may be required for staff to answer pagers.
~ Access to natural light is desirable and, where overall department planning allows, an external window should be provided.